Academic Advising
The Office of Academic Advising is here to assist you in selecting and registering for your courses, as well as to discuss the program requirements for your major. We also assist you in finding the various resources on-campus to help you excel in college (such as tutoring with Academic Support Services or internship assistance with Career Services).
Tips
- If you are within your last year of graduating, you must complete a graduation application along with your final selection of courses in order to begin your graduation process. This process is not automatic.
- Graduation occurs three times a year (December, May, and August), but the Commencement exercise is only once a year in May.
- If you have attended other colleges or universities, make sure you have sent for official copies of your transcripts.
- If you cannot locate a copy of your academic plan, contact the Office of Academic Advising for a copy so that you can appropriately plan your schedule.
- When selecting your classes, make sure you have taken the prerequisites first.
- Keep your CCSJ catalog; it contains many answers to your questions.
About Academic Advising
Frequently Asked Questions
It is a course you need to take before you take another course. For example, you need to take CRIJ 100 (Introduction to Criminal Justice) before you take CRIJ 370 (Juvenile Delinquency.) The college catalog lists course descriptions and prerequisites. When selecting your classes, make sure that you have taken the prerequisite first.
No-especially in your major. Most (but not all) general education courses are offered every semester. You should make a plan to schedule your major classes.
It is your “roadmap” for each course. The requirements, attendance policies, assignments, and test dates are usually on it.
You should attend every class to get the most for your money and education! Class attendance may be a requirement by your instructor. If you are ill, please call or e-mail your teacher in advance.
During the first week of classes, you can find copies of the room assignments on the security desk. You can also stop by the office of Academic advising to inquire at any time.
Calumet College of St. Joseph has its roots in the liberal arts. By taking courses in a variety of subjects, you will become a well-rounded person.
Some students refer to the catalog as the college Bible. The catalog lists all of the course requirements, descriptions, policies and procedures. This book is your contract with the college. Keep your CCSJ catalog. It has the answers to your questions.
The first step is to make sure that you have sent for an official copy of your transcripts. Ask the Registrar’s office for details. After the Registrar evaluates your transcripts we can help you determine how those credit hours fulfill CCSJ requirements.
When you withdraw from a course a “W” is placed on your transcript next to the course. When you drop a course it is removed from your transcript completely. You can only drop a course during the first week of class or if you have never attended the class.
21st Century Scholars receive eight full-time semesters of funding. Please consult with your Academic Advisor for further details.
Graduation
APPLYING TO GRADUATE
Preparing for graduation is a very exciting time for students and one of the most important steps in preparing for graduation is completing your application for graduation. Please keep in mind that the graduation process is not automatic and before you can be listed as a degree candidate, you must complete your application for graduation (which includes the graduation checklist). This should be completed by the deadline stipulated in the Schedule of Classes which is always at the beginning of the last semester of your current program.
Below are the directions for completing your graduation checklist and applying for graduation:
- Log into your MyCCSJ account
- Under Student Records go to Graduation Checklist
- You will then see steps including Review Personal Information, Review Student Record Information, Review Student Billing Account, and Apply for Degree
- You must review all steps before you can proceed with applying for your degree. You will also be required to submit payment of your graduation fee, therefore, if you are unsure if you are ready to complete your graduation application or if you have taken a break in your program and would like to find out what you should do to stay on track for graduation, please contact the Office of Academic Advising.
- Once your application for graduation has been completed, you will receive a confirmation email to your CCSJ email account within 7 days informing you that you have been added to the graduation list as a degree candidate. Your application for graduation status will also show as Accepted. Please remember that being a degree candidate indicates that you have approached the final phase of your degree requirements. You must still pass all required courses in order to remain on that graduation candidate list. If you are not eligible to be listed as a degree candidate, you will receive an email with those details as well.
Additionally, a graduation packet with details about the May commencement ceremony and other graduation events will be provided in January.
DEADLINE FOR GRADUATION
Friday, February 24, 2023 for May and August Graduates.
Preparing for graduation is a very exciting time for students and one of the most important steps in preparing for graduation is completing your application for graduation. Please keep in mind that the graduation process is not automatic and before you can be listed as a degree candidate, you must complete your graduation checklist and application. Students who do not complete the application for graduation by the specified date will not be awarded/degreed until the next graduation term. Log into your MyCCSJ account to complete your graduation checklist and apply for graduation.
You must complete the following steps under Graduation Checklist to apply for graduation:
- Review Personal Information
- Review Student Billing Account
- Apply for Degree
Advanced Placement
Subject Exam |
CCSJ Equivalent |
Required Score |
Credits Granted |
| Biology | BIOL 115 | 3, 4 or 5 | 4 credit hours |
| Chemistry | CHEM 200 | 3, 4 or 5 | 4 credit hours |
| Physics | PHYS 300 | 3, 4 or 5 | 4 credit hours |
| Calculus (AB) | MATH 230 | 4 or 5 | 3 credit hours |
| English Composition | EWPC 103 | 4 or 5 | 3 credit hours |
| American History | HIST 110 | 4 or 5 | 3 credit hours |
| American Government | PLSC 220 | 4 or 5 | 3 credit hours |
| Art History | ARTS 280 | 3 or 4 | 3 credit hours |
| Macro Economics | ECON 210 | 3,4 or 5 | 3 credit hours |
| Micro Economics | ECON 211 | 3,4 or 5 | 3 credit hours |
| Psychology | PSY 100 | 4 or 5 | 3 credit hours |
| Spanish | SPN 103, 203 | 4 or 5 | 6 credit hours |
Meet the Staff
Marlena Avalos, M.S.
¡Hablo Español!
Sabrina Garcia, M.A.
¡Hablo Español!
Linnea Ogrentz
Office of Academic Advising
Phone: (219) 473-4220
Office: Room 100
E-mail: advising@ccsj.edu
HOURS
- Monday – Thursday: 8:30 a.m. – 5:00 p.m.
- Friday: 8:00 a.m. – 4:00 p.m.
- Evening Hours by Appointment Only